The options for Recurrence allow you to decide if an event will recur:

• Daily
• Weekly
• Monthly
• Yearly

As well how many times for each one of those choices.

Under the Restrictions section you will need to select the following options:

• No attendees under () years old - This will allow you to set a minimum age requirement for the event
• No attendees over () years old - This will allow you to set a maximum age limit for the event
• Allow Guests - This will all members to include guests in their reservations
• Gender Restrictions - This will allow you to set the event to gender specific if desired

Under the Other Settings section you will have the following options:

• Hide from Calendar at a Glance - If you have setup the Calendar at a Glance widget on an alternate page of your site, this will toggle weather the event will be listed or not.
• Allow Public Users to View This Event - If you have setup a Public Calendar on your site, this feature will determine if this event will be displayed on that calendar as well.

Registration and Pricing

• Registration and Pricing - Allow your members to register for the event as well as dictate a price for attending the event
• Registration Only - Allow your members to register for the event
• Pricing Only - No Registration but a price is listed for anyone attending the event

• Quick Registration - Allows members to add quantities of unnamed registrants per Registrant Category. Since the registrants are unnamed, Booking Questions can be added to the registration; however, individual registrant questions cannot be added.
• Detailed Registration - Allows members to add named registrants by utilizing the search options provided or by typing in Guests' names. For events of this type, both Booking and Individual questions can be added to the registration process.
• Hybrid Registration - Allows members to add both Named and Unnamed registrants. Events of this type of registration allow for both Booking and Individual questions, however, Individual questions can only be answered by named registrants(Members and/or Guests)

The registration period allows you to state when members can start and stop registering for an event. This period has a start date which must be at least one full day before the start date of the event. The end date for registration must be at least one hour before the start of the event. Registration periods cannot continue into the actual time of the event.

• Event Attendance Limit - Allows administrators to set a maximum for the total number registrants for the event
• Booking Attendance Limit - Allows administrators to set a maximum for the total number registrants that can be included in a single registration.

After configuring, the registration period and registration limits, you will have the option of adding questions to the registration process. As previously stated when choosing a registration Type, the type of questions that can be added to the registration process will vary. Quick registrations will only allow Booking questions where as Detailed and Hybrid registrations allow Booking and Individual questions to be added.

• Booking Questions - These questions are directed at the entire booking party and not registrant specific
• Individual Questions - These questions will be asked of each named registrant included in the registration.

For each question type, you can create questions with answers of two different types:

• Simple - A simple answer type will prompt the registrant to enter text into a text input box, allowing them to control the answer they provide and convey greater detail.
• Multiple Choice - Multiple choice will allow the registrants to select their answer from a drop down list of answers that you have populated, providing you with a greater level of control over the potential answers provided.

• Age Applied - Ideal for scenarios where you want to restrict attendance by age or want to apply prices by registrant age. Each category has a maximum age – the minimum age of a category is determined by the maximum age of the category with the next highest maximum age. The exception is the category with the lowest maximum age whose minimum is determined by the event minimum age. Default applied to the registrant based on their current age in whole years (if, as of today, a registrant has passed their 17th birthday, but has not reached their 18th, they are considered 17).
• Member Selected - As opposed to auto assigning these to a user, members have the ability to select the category that applies to them. Ideal for scenarios where there are multiple aspects to the event and the registrant can choose which aspects in which they want to participate and pay the associated price.

These Registrant Categories are configured in the Manage Registrant Categories. By default, you will have Age Applied categories titled "Child" (with a max age equal to your current Underage Limit minus one) and "Regular" (with a maximum age of 110).

Once you’ve selected the type of Registrant Categories (Age Applied vs. Member Selected) you’re going to use, you can add categories of those types from the ‘Add Categories’ drop down. Keep in mind that the drop down is restricted to the categories you’ve created for each type. You can add up to six categories per event.

Once categories are added, you have the ability to specify which of the categories you’ve added will be the default. If you’ve selected an event with Registration and Pricing or one with Pricing Only, additional options will appear both above the selected categories and within the selected categories.

Below the assigned Registrant Categories, there are two additional sections – Options and Notifications.

Within the Options section, you’ll find the following:

• View Other Attendees - If enabled, members can see who else is attending an event by way of the View Others Attending link within the View Event screen
• Allow Wait List - This option will allow you to turn on the wait list feature for this event. If a wait list has been enabled, registrants wanting to attend an event that has reached or exceeded its total attendance limit will be placed in a waiting list. These potential registrants can be allowed to attend the event at your sole discretion, thereby increasing the event attendance limit.
• Allow Guests - This feature can be activated from here or within the General Information tab.  If checked, a Guest field appears for each Registrant Category within which a Guest price can be established.
• Track clubbroadCast Conversions - If you’re interested in tracking conversions from an email campaign you’ve sent out via clubbroadcast, enter in the Conversion code from your clubbroadCast email marketing account.
• Cancellation Policy - This will allow you to select the Cancellation Policy that applies to this event. The policy chosen here already contains the rules that will determine the date beyond which cancellations will no longer be accepted and can have a window during which users are penalized for cancelling.

Within the notifications section, you’ll find the following:

• Notify Members - When this feature is activated, members will receive email notifications upon being included in a new reservation or when an existing reservation is edited or cancelled.
• Notify Club - When this feature is activated, any email addresses entered in this field will receive email notifications if a registration is created, edited or cancelled. When entering more than one email address, separate them with a comma.

• Ends Number of Days/Hours before registration ends - This configuration settings will allow you to dictate up until how many days or hours before an event a special registration price will be available. This configuration must be set to at least 1 hour prior to the end of registration.
• Early bird Member and Guest Pricing - This will allow you to send an alternate price for anyone who registers prior to the aforementioned setting.

Manage Events

• Type of Event - Allows you to display all events or only the Upcoming, Past or Deleted events.
• Event Name Search - Allows you to search for an event(s) with a specific name
• Date Range - Allows you to display all events within a certain time frame

• Event Name - The name of the event, hyperlinked to the page that will be seen by members when they click on the event within the Calendar or List Events.
• Event Date - This column will list the date of the particular instance/seating.
• Event Time - This column lists the start time to end time of the particular instance/seating.
• Total Att. - Lists the total number of people currently registered for that event – this value is hyperlinked to the Manage Event Registrations page.
• Max Att. - Displays the maximum number of attendees the event will allow.
• Wait List - Displays the total number of people (if any) currently registered to the wait list, if the event allows for it.
• Registration - If an event is registrable and the current date is between the registration start and end dates, then action buttons will be displayed.

• Action Buttons  - This column is dedicated to a series of action buttons.
  •   Edit - Clicking on this button will allow you to edit the event.
  • Add Registration - Clicking on this button will launch the booking screen for the associated event and allow you to add bookings.
  • Report - Clicking on this button will take the administrator to the Event Report where you can see a tabular report outlining the details of every registration associated with that event.
  • Publish - Will appear if the current state of the event is unpublished.
  • Unpublish - Will appear if the current state of the event is published.
  • Link - Clicking on this button will allow you to generate a link directly to the event which can then be used in email campaigns or within other pages of the site to direct members to the event.

Cancellation Policies

Event Categories

1. All of the Categories you created in the previous version and the assigned default will be migrated over. You need not create any new Categories, unless of course you need to.
2. The process of Creation is identical.
3. The main difference between this version and its predecessor is that you can now assign multiple defaults.

Event Locations

1. All of the Locations you created in the previous version and the assigned default will be migrated over. You need not create any new Locations, unless of course you need to.
2. The process of creation is identical.
3. The main difference between this version and its predecessor is that you can now assign multiple defaults.

Registrant Categories

Age Applied Registrant Categories

Within this section you can create, update and/or delete Age Applied Registrant Categories and Groups of Age Applied Registrant Categories. These differ from their Member Selected counterparts insofar as they require a Maximum Age which is used to determine the oldest registrant that can be assigned to the category. These are best suited to events where you want to restrict attendance by age and/or the price applied to a registrant is dependent upon their age.

Once a category is created, you will have the ability to assign it to a group – either one that already exists or a new group you want to create on the fly. Assigning Registrant Categories that are often used together (e.g., Child, Adult and Senior) to a group, affords you the ability to add these categories more quickly when creating/editing an event. To add a category to a group, click on the ‘Group’ link within the Add To column immediately to the right of the category name. Upon doing so, you will have the ability to add it to an existing group or to a new group. Alternatively, if you want to create a new group, click on the ‘New Group’ button.

When you assign Age Applied Registrant Categories to an event, the minimum age for an assigned Registrant Category is determined by the maximum age of the Registrant Category with the next highest maximum. For example, you’ve created an event and you have assigned the following Age Applied Registrant Categories:

• Child (maximum age 17)
• Adult (maximum age 64)
• Senior (maximum age 110)

In this scenario, the Senior category has a maximum age of 110 and a minimum of 65 (as defined by the Adult category), the Adult category has a maximum age of 64 and a minimum of 18 (as defined by the Child category), and the Child category has a maximum age of 17 and minimum age of 1. The minimum age for the Age Applied Registrant Category is defined by the minimum age specified at the event level.

Member Selected Registrant Categories

Within this section you can create, update and/or delete Member Selected Registrant Categories and Groups. These differ from their Age Applied counterparts insofar as they do not require a maximum age. Member Selected Registrant Categories are most useful in scenarios where attendance at an event is not restricted by age nor is the price applied a function of the registrants’ ages. These are best suited to events where registrants can select among various packages when attending an event – for instance if the event is Golf Outing and a Dinner, registrants can opt among Golf Only, Dinner Only or Golf & Dinner.

When creating a Member Selected Registrant category, you need only provide a name, however, that name must be unique.

 

 

Once a category is created, you will have the ability to assign it to a group – either one that already exists or a new group you want to create on the fly. Assigning Registrant Categories that are often used together (e.g., Golf & Dinner, Golf only and Dinner Only) to a group affords you the ability to add these categories more quickly when creating/editing an event.  To add a category to a group, click on the ‘Group’ link within the Add To column immediately to the right of the category name. Upon doing so, you will have the ability to add it to an existing group or to a new group. Alternatively, if you want to create a new group, click on the ‘New Group’ button.